Form 12: Response to written questions or document request

1 2 3 4 5
Page 1 of 5

Page 1 of 5: Background

Who should use this form?

Any party to whom a question is directed or from whom a document is requested under subsection 24(1) of the Rules.


If questions or a document request have been directed to you, you must provide a complete response to each question or a copy of any document requested

If you object to a question or to producing a document, you must file an objection as part of your response.

If any part of your response contains information that you believe is confidential, you can file a request for confidentiality in accordance with section 31 (Form 17).

When should you file this form?

If the person who directed questions or the document request to you is not satisfied with your response or opposes your objection, they may file a request for the Agency to require you to provide a complete response.

Refer to sections 24 and 32 of the Dispute Adjudication Rules for more information.

Personal Information Collection Statement
  • Personal Information Collection Statement - Adjudication

    All personal information created, held or collected by the Canadian Transportation Agency (Agency) is protected under the Privacy Act. This means that you will be informed of the purpose for which it is being collected and how to exercise your right of access to that information. You will be asked for your consent where appropriate.

    The information provided in this form is collected in order to allow us to process your application. The personal information is collected pursuant to the Canada Transportation Act. The information is included in the personal information banks:


    Any personal information the Agency receives from the online form is only provided to those members of our staff and Members who require it in order to respond to your application. The information may be shared with transportation service providers and any other parties involved in order to resolve your dispute. .

    As per the open court principle and the Canadian Transportation Agency Dispute Adjudication Rules, all information filed with the Agency as part of an adjudicated dispute becomes part of the public record and may be made available for public viewing. For adjudicated disputes, the Agency posts applications, pleadings documents and decisions issued on its website. For further information please see our Privacy Policy.

    The information you submit on the online form will be encrypted (a secure means of transmission) when it is sent electronically to the Agency.  For your reference purposes, the information you submit is temporarily retained in an encrypted folder on a secure server hosted on our internal network until 30 days following the issuance of a decision or upon withdrawal of your application and Agency acceptance. The information is stored in the Agency Corporate Repository and Case Management System where it will be retained for 10 years upon file closure, and then destroyed.

    If after reading this statement, you prefer not to submit your application via the Internet, you may use one of the following methods:

    By courier or in person: Canadian Transportation Agency, 15 Eddy Street, Gatineau, Quebec, K1A 0N9

    By teletypewriter: 1-800-669-5575

    If you do not provide all of the required information on this form, the Agency will not be able to begin processing your application.

    Privacy Inquiry

    You have the right to request access to your personal information and also to request corrections if you believe that your personal information is erroneous or incomplete.

    Any questions, comments, concerns or complaints regarding the administration of the Privacy Act and privacy policies may be directed to the departmental Privacy Coordinator by email to, by calling 819-953-5869 or writing to: Access to Information and Privacy Coordinator, 15 Eddy Street, Gatineau, Quebec, K1A 0N9.

    If you are not satisfied with our response to your privacy concern, you may wish to contact the Office of the Privacy Commissioner by e-mail at or by telephone at 1-800-282-1376.